ASCC March Meeting
March 12, 2024
Freemans
7:30
Membership
51 Members
Treasurer
$14,842.37 in the bank
Two Cheques Outstanding – ARMS & Feed NS
Solo.
We have the Church confirmed for two events May 11 & July 27
Digby is Confirmed July 5,6,7
Trying for SSW June 19
Debbie contacted Aldershot – Will try calling them again
We need a need a new computer, whiteboards, entry forms, self tech forms, Date stamp
Time Attack has posted an event for Aug 17&18 which is the date we were looking at for AMP
Slemon is August 2,3,4
Nationals is August 23,24,25
HPDS
There has been a lot of interest in the HPDS this past week.
Everything ready to go, going to send out email tomorrow to open up the event.
20 on the waitlist as of right now. We will take the 30 for the HPDS and try to get the rest in throughout the year.
Looking for Volunteers for marshals for stand – Date will be May 20th
Church is reserved for meeting the night before
we will pay for the memberships for the instructors
Price will remain the same at $300
Race
Dates
May 26
June 23
July 21
September 14 & 15
October 12
Had two race calls, Nate is getting everyone sorted
Promotions committee has put up $5000 to help keep costs down for race weekends
Open wheel’s will be back again, for three weekends (not May)
Brent is taking over from Pidge for licenses
September is going to be the 50th anniversary weekend for AMP
First Garage talk Video from Mike Reese is out. Working on the next
We have New Trac Series Shirts
Some new cars in the region
Rally
Final Rally Cross has been cancelled and the Venue is Underwater
The ASCC Rally Is postponed until next year.
PRC meeting for Performance Rally, agreed there would be two events one in June 1 & September 21&22 details to follow
Subaru Canada has decided not to renew their sponsorship with CARS – A big hit
CARS series manager resigned suddenly last week, Unsure why only a year and a half in the chair.
New Business
Vote
We need 18 people in attendance to hold the Vote (35% of our membership)
Members In Attendance
Heather McKay
Jim Theriault
Gary Spicer
Debbie Miller
Shawn Luciano
Scott Montgomerie
Joel Nelson
Alan Gray
Ian Pearce
Scott Harrod
Chris Ward
Brian Jarvis
Krista Nelson
Bruce Buntain
Proxy’s
Aleksander Jarvis (Brian)
Skye Mullin (Alan)
Ed Raine (Alan)
Ward Fitzgerald (Heather)
Brain Partridge(Debbie)
Gordon Sleigh (Ian)
Motion by Brian Jarvis
Seconded By Scott Montgomerie
of the following change
Current
SECTION 14. VOTING
(f) Percentage Vote Required:
Majority vote
–
affirmative vote by over fifty percent (50%) votes counted
from members in good standing at a general meeting;
Seventy-five percent (75%) vote
–
as above but requiring seventy-five percent
(75%) or more affirmative votes;
A Seventy-Five percent (75%) vote is required for:
1. Approval of expenditure in excess of $500.00 (Section 11(c))
2. Granting of an honorary membership (Section 4(d))
3. Expulsion of a member from the organization (Section 7(b));
4. Appointment and ratification of a Director (Section 12(a) );
5. Appointment of a position on the Nominating Committee (Sect.
13(c));
6. Granting of borrowing powers (Section 16);
7. A special resolution (as for amendment of Bylaws, Section 16);
CHANGE TO:
(f) Percentage Vote Required:
Majority vote – affirmative vote by over fifty percent (50%) votes counted
from members in good standing at a general meeting for:
1. Special Resolution (as for Amendment of Bylaws, Section 16)
2. Granting of borrowing powers (Section 16)
Quorum (20%) vote – as above but requiring twenty percent
(20%) or more affirmative votes;
1. Approval of expenditure in excess of $500.00 (Section 11(c))
2. Granting of an honorary membership (Section 4(d))
3. Expulsion of a member from the organization (Section 7(b));
No Voting Required / Appointment by Executive
1. Appointment and ratification of a Director (Section 12(a) );
2. Appointment of a position on the Nominating Committee (Sect.
13(c));
Alan Gray made a Motion to change wording to
Majority vote – affirmative vote by over fifty percent (50%) votes counted
from members present in good standing and/or proxy’s at a general meeting for:
1. Special Resolution (as for Amendment of Bylaws, Section 16)
2. Granting of borrowing powers (Section 16)
3. Approval of expenditure in excess of $500.00 (Section 11(c))
4. Granting of an honorary membership (Section 4(d))
5. Expulsion of a member from the organization (Section 7(b));
No Voting Required / Appointment by Executive
1. Appointment and ratification of a Director (Section 12(a) );
2. Appointment of a position on the Nominating Committee (Sect.
13(c));
Seconded By Chris Ward
This will allow us to Appoint Directors
and lowering the vote amount from 35% to 20% as we don’t have as any people coming in person and our membership has grew over the years.
Passed Unanimously
Alan found a Laptop at Costco for $650.00 for a new Slalom Computer.
Alan making a motion to make this purchase.
Second by Chris.
Passed Unanimously
Ian Moved to Adjourn
Joel Second