ASCC Executive Meeting January 6th, 2009 Meeting called to order at 7:30 Executive Members present: President: Brian Jarvis Vice President/Membership: Jason Smith Outgoing Vice President: Umberto LoPresti Treasurer: Colin Wilmshurst Secretary: Gordon Sleigh Race Director: Debbie Miller Rally Director: Bill Anwyll Solo Director: Jason Smith Member/Directors at Large: George Sheppard, Bill Anwyll, Umberto LoPresti Meeting called to order at 7:30pm Presidents Report Brian read the agenda and specified the actions to be taken during the meeting. The appointment of directors were ratified as noted above. A new meeting location should be found for the Executive meetings so as not to continue to impose on Bill. Suggestions included the Riverside Pub and one of the smaller rooms at Kartbahn Indoor Go-Karting. Arrangements were made by the new executive to arrange transfer of registration with the CIBC used by the club. It was agreed to renew the ascc.ca domain name for a period of 5 years. Brian was contacted by a number of club members concerning the issuing of receipts for events in order to utilize a potential Nova Scotia Sports fund reimbursement program of 8.7% of costs up to $500. Brian has sent off inquiries to determine whether or not ASCC qualifies for the program. Brian has obtained the most recent copy of the club bylaws in paper form with the plan to ammend them to current and process them in digital form for posting on the club website and maintaining them over the longer term. Gordon has agreed to take the existing paper copy and create a digital copy to be distributed to the executive. It was suggested that a formal communcations format be adopted for disseminating information decided on at executive meetings similar to that used by ARMS. Umberto contacted Brian concerning written off assets owned by the club which should be addressed. This includes older CRT monitors and laptops which are best recycled. The disposal of this equipment was agreed upon. A discussion was conducted by Bill concerning whether or not he has the authority to arrange AMP track rentals under ASCC-backed insurance now that he is no longer on the ASCC Executive. The specifics of this arrangement were discussed and agreed upon though some aspects require further investigation. The ASCC AGM Feed Nova Scotia donation was the largest amount of food by weight yet donated by ASCC. $40 in cash was also dated. The updated ARMS policies which were presented for review at the 2008 ARMS AGM were read and discussed. Some items of clarification will be followed up on with the ARMS executive. Suggestion of a formal dicipline comittee was discussed. Membership Report No membership report was provided. Treasurer Report The invoice and receipt from Kartbahn for the 2008 ASCC AGM was provided to the Treasurer. Balances: Club balance is in the vicinity of $10,000 counting incoming and outgoing amounts. Race Report No race report was provided. Rally Report The BAC RallyCross season is underway with 3 events, the first event for 2009 having taken place this past Sunday with an excellent attendance of 21 drivers. BAC is progressing with plans for a may RallySprint event with roads being very close to arranged and a date settled. The ASCC Gold Hills II navigational rally will take place on January 24th organized by Ian Pearce. Solo Report Tim Dine has submitted a suggestion of having an 'organization' or 'team' trophy for ASCC Solo to encourage other organizations to present solo teams that would be scored individually. i.e. 'Team Honda'. Bill brought up that an ASCC member is a highly placed executive with Empire Group which owns the Trenton Airport and suggested that contact be made to see if this would be a potential solo lot. Bill will initiate followup. Bill has been approached by club members concering the possibility of having the Canadian National SoloSprint championship at AMP in September. Jason has contacted Terry Epp and Dave Hull on the matter. Dave Hull will followup with the national Solo commitee. The dates have been informally booked at AMP pending decisions be made. This date conflicts with a Fredericton-hosted regional Autoslalom. Meeting adjourned at: 9:09PM Todo: bdimaging.com Look into rebranding the ASCC Webiste as 'Checkpoint'.